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> HR Administrator - FTC until March 2019

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HR Administrator - FTC until March 2019
£16,700 / Year


Due to volume in work load, our client, a leading not for profit organisation, is looking to recruit an HR Administrator to support the HR team. This would suit a sandwich year placement student looking to gain entry into HR, an HR graduate looking for their first role in HR, a career returner with strong administration skills looking to step back into the world of work or an Administrator looking to work in HR.

Key responsibilities include:

HR Administration:

Manage the HR email inboxes, responding to enquiries and referring issues for HR advice, as required.

Payroll administration on a monthly basis, including collating documents

Enter data within set deadlines and accurately for staff onto the HR database such as changes in salary, hours, job title

Compile relevant HR letters such as flexible working, changes, absence, maternity, paternity etc

Compile absence management data to managers on a monthly basis.

Create and maintain HR records including manual and electronic filing systems, including employee records, new starters, leavers etc.

Organise and coordinate staff meetings, away days, group training and other meetings and events.

Minute taking for relevant meetings

Compile the appraisal forms, assisting with internal communications, ensuring documentation is completed and collating information for HR reports.

General administration including processing invoices, scanning, photocopying, filing, updating documents.

Training administration including arranging courses, pre-training and post-training assessments, record-keeping and monitoring training needs via performance management processes.

To provide general administration support to the HR department as required including filing, telephone answering, scanning, photocopying and emails.

Maintain and update electronic and hard copy personnel records including absence, holidays, starters and leavers, benefits and equality and diversity.

Compile relevant data as requested

Provide information to and liaise with the payroll team to ensure staff are paid correctly and on time.

Responsible for all starter and leaver processes

Any other duties commensurate with role and grade as requested by the Head of HR and HR Coordinator.


Provide full customer service on reception, providing an efficient switchboard / working reception service as and when needed.

Recruitment & Selection:

To provide administration support to the recruitment and selection process including:

Place of advertisements

Liaise with recruitment agencies

Manage candidate correspondence including invitations to interview

Acting as point of contact for any candidate queries during the recruitment and selection process

Support the shortlisting and selection of applicants, including the preparation of documentation for managers

Arrange assessments and diary management

Provide references for current and ex employees

To provide managers with induction templates and ensuring all mandatory training completed within set deadlines

Manage the recruitment agency preferred supplier list

To ensure the recruitment and selection policy and procedure are adhered to and all relevant regulatory checks are completed; proof of right to work, reference and DBS checks

Monitor recruitment and selection data to contribute to HR reports/ KPI's to inform decision-making.

Compile all relevant information to ensure staff are paid

Produce and issue all offer letters and employee contracts

Support the implementation and maintenance of the HR system.

Provide relevant probation review documents, ensuring the relevant documentation are completed within the probation timelines and draft letters accordingly.

Should you be interested in discussing this vacancy please contact Annabel Green via LinkedIn or register your details on .

Resourcing4HR is an independent HR Recruitment and Consultancy company specialising in supporting the HR Community - both candidates and clients alike, in a partnership approach to resourcing HR professionals.

Resourcing4HR is an equal opportunities employer and a company committed to diversity.

Resourcing4HR operates as a Recruitment Agency for the provision of permanent candidates and as a Recruitment Business for the provision of temporary candidates